Dive Brief:
- While I-9 verification software can help streamline this required recruitment process, not all software meets strict federal requirements, reports the Society for Human Resources Management. Companies are held responsible for any shortcomings of a software vendor.
- Penalties for a single I-9 violation can be $935, which could be substantial even for smaller companies.
- Among the things to watch out for: users who do not have E-verify authorization to access information, no permanent record of information, no backup or restoration system in place.
Dive Insight:
Processing I-9 forms is a mandatory aspect of recruitment in the United States.
Some companies may be tempted to take shortcuts by purchasing add-ons to their HCM systems to save time because it is a tedious process. Is the savings from using the add-ons worth it? Just consider the repercussions from Immigration and Customs Enforcement. The lesson to be learned here is to carefully evaluate any and all aspects of recruitment software when selecting it to be sure that it is 100% compliant with current employment laws, and conduct regular audits of internal processes to make sure no accidental violations are happening.
